The Office Manager supervises the Secretary II staff, the Crime Free Housing Coordinator, Police Records, and the Police Clerks. The Office Manager's primarily responsible for all financial matters concerning the Police Department, as well as, reviewing reports to ensure compliance with departmental, state and federal guidelines.
The Secretary II duties include typing dictated reports and interviews, prepare correspondence, proofreading, editing, filing, data entry and a host of other activities is inclusive in being a secretary for your police department. Considerable knowledge is needed in both legal as well as medical terminology since many of our cases involve injuries and medical conditions.
The Crime Free Housing Coordinator conducts background checks for landlords in West Fargo and also notifies those landlords when tenants or visitors commit certain offenses on the property.
Police Records responds to requests for police reports, traffic accidents, police records along with assisting the Crime Free Housing Coordinator. The Records Clerk also assists with the daily filing system and route traffic reports, criminal reports and police department records to the appropriate agencies. Police Records can be released to the public under certain conditions.
The Police Clerks attend to routine clerical and administrative work such as: answering phone, receiving the public, providing customer assistance, cashiering, data processing and bookkeeping. They also provide clerical support for members of the police department; and assisting in the administration of the standard operating policies and procedures of the police department.